Ashby St Mary Parish Council

MANAGEMENT

The Parish Council comprises elected representatives from within the village of Ashby St Mary. The Councillors act as a statutory body which takes decisions on behalf and in the best interests of the village's parishioners.
________________________________________________________________________________________________________

Viewing Meeting Minutes, Parish Plan, Accounts and other documents accessible via this page requires Adobe Acrobat Reader, which can be accessed and downloaded via the Adobe icon in the left column.
________________________________________________________________________________________________________

MEETINGS AND MINUTES

- MEETINGS
Parish Council meetings are held in public. Minutes are taken of all meetings. Those meetings usually take the following form -

An Annual Parish Meeting is usually held in April.
An Annual General (Council) Meeting is usually held in May.
Bi-monthly meetings of the Parish Council are usually held in January, March, May, July, September and November.

- MEETING MINUTES
When published, the draft minutes of the latest meeting of the Parish Council can be accessed by clicking on the relevant link below. Minutes have been archived in folders for the relevant year - simply click on the required set of minutes (each is dated in the format year, month, date).
Draft minutes will not be confirmed as a correct record until considered at the next following meeting of the Parish Council.
All documents open in a .pdf format which can be read with Acrobat Reader - click on the Adobe Reader icon at the base of the left column to obtain this.
When they become available, the draft minutes of the last meeting can be viewed by clicking HERE
In the event of Zoom meetings taking place, the latest notes of matters discussed can be viewed HERE
Minutes of previous meetings that have been confirmed as a correct record can be accessed from within the years below.
   2024_minutes   |  2023_minutes  |  2022_minutes  | 2021_minutes  |   2020_minutes    |   2019_minutes |
   2018_minutes  |   2017_minutes   |    2016_minutes |   2015_minutes |   2014 minutes   |  2013 minutes  |  2012 minutes
2011 minutes   | 2010 minutes |   2009 minutes |   2008 minutes | 2007 minutes    | 2006_minutes  |  2005_minutes

- ANNUAL PARISH MEETINGS
Past APM minutes can be accessed from within the years below. However please note Annual Parish Meeting minutes are not normally published until close to the APM the following year nor confirmed as a correct record until considered at that meeting.
When they become available, the draft minutes of the last annual parish meeting can be viewed by clicking HERE
   ANNUAL PARISH MEETING MINUTES
       2023 awaited | 2022_minutes | 2021 None-Covid | 2020 None-Covid  |  2019_minutes) |
     2018_minutes |  2017_minutes  |   2016_minutes |  2015_minutes   |   2014 minutes | 2013 minutes   |   2012 minutes
     2011 minutes  | 2010 minutes   |   2009 minutes |   2008 minutes | 2007 minutes | 2006 minutes |   2005 minutes

ANNUAL REPORTS SUBMITTED AT APM - (INCLUDING ORGANISATIONS SUPPORTED BY ASHBY RESIDENTS)
   CHAIRMAN'S REPORT
       2023 rpt   |   2022_rpt
   PARISH WEBSITE (Report on behalf of Ashby St Mary PC)
       2023_rpt |   2022_rpt
       2021 None Covid |  2020 None Covid  |  2019_rpt  |  2018_rpt  |  2017_rpt  |  2016_rpt  |   2015_rpt  |
       2014_rpt   2013 report   |  2012 report  |   2011 report   |  2010 report   | 2009 report   | 2008 report
   NEIGHBOURHOOD SECURITY-ASHBY UPDATE SERVICE REPORT (Report on behalf of Ashby St Mary PC)
       2023_rpt
       2022 None   |   2021 None-Covid | 2020 None Covid   |  2019_report  |   2018_report   |  2017_report  |  2016_report  |
      2015_report | 2014 report
       2013 report
   ASHBY HEATING OIL SYNDICATE (Report on behalf of Ashby St Mary PC)
       2023_rpt  |  2022_rpt
     2021 None-Covid | 2020 None-Covid  |  2019_report  |   2018_report   |  2017_report  |   2016_report  | 2015_report   |        2014 report
   ASHBY AMBLERS CYCLING GROUP
        2023 rpt
   ASHBY & THURTON VILLAGE HALL & PLAYING FIELD MANAGEMENT COMMITTEE (Report by Ashby St Mary PC
   representative)
        2023 | 2022   |   2021 None-Covid | 2020 None-Covid  |  2019_report  | 2018_report   |  2017_report  |   2016_report |         2015_report
   PRE-SCHOOL PLAYGROUP
      2023 | 2022   |   2021 None-Covid | 2020 None-Covid  |  2019_report  | 2018_report  |  2017_report (not available)              2016_report  |   2015_report | 2014_report | 2013_report  | 2012_report   |   2011 report | 2010 report | 2009 report         2008 report |  2007 report
   WOMEN'S INSTITUTE
        2023 | 2022   |   2021 None-Covid | 2020 None-Covid  |  2019_report  |   2018_report  | 2017_report  |  2016_report
        (not available)  |   2015_report  | 2014_report (not available)   |  2013_report  | 2012_report |   2011 report  |
      2010 report  |  2009 report  | 2008 report  | 2007 report
   ASHBY ST MARY CHURCH
       2023 | 2022   |   2021 None-Covid | 2020 None-Covid  |  2019_report  |   2018_report   |   2017_report   |
       2016_report  |  2015_report   |  2014_report  | 2011 report  |         2010 report
   THE CHURCH CHILDREN'S GROUPS
        2023 | 2022   |   2021 None-Covid | 2020 None-Covid  |  2019_report (not available)  |  2018_report   |    2017_report
   THURTON HOLIDAY CLUB
        2023 | 2022   |   2021 None-Covid | 2020 None-Covid  |  2019_report (not available)  |  2018_report
   THURTON LITTLE FISH
        2023 | 2022   |   2021 None-Covid | 2020 None-Covid  |  2019_report  |   2018_report

PLANNING
2021 - SNDC (VCHAP) - Village Clusters Housing Allocations Plan
4 areas in our village have been proposed for housing and non-residential development.
The plan also includes 5 areas in Thurton which have been linked with Ashby due to their adjoining boundaries. South Norfolk District Council is suggesting 'appropriate opportunities for sustainable development' are desired for the 'ongoing vitality' of its villages.
HISTORY - Your parish council produced a 2005 Parish Plan in which the views expressed by 98% of its respondent residents resulted in its conclusion that for many valid reasons, any new development was neither warranted nor necessary in our village. Ashby parish council is resolute in the opinion that the views of its residents should remain respected.
PLANS - The development plans, currently open to consultation, show sites which could include not only housing but also commercial premises being built on greenfield sites outside the existing village 'main settlement' or 'development boundary'.
PLANNERS DECISION - To their credit, in the case of every site the district council's planning department have concluded all should be rejected, citing many reasons including highway concerns, access constraints, connectivity, landscaping, adversely affecting the rural character, transport links, and crucially they are all outside the development boundary.

To view the potential areas of development, see the MAPS at -
https://south-norfolk.oc2.uk/docfiles/2/Map%20Booklet%20for%20Thurton%20&%20Ashby%20St%20Mary.pdf
(NB SN0585, SN4038, SN4039 and SN4040 look incorrectly designated on the map in the link above)

To view the document that assesses the SITES go to -
https://south-norfolk.oc2.uk/docfiles/2/Thurton%20&%20Ashby%20St%20Mary%20Site%20Assessments.pdf

For planning comments about the Ashby sites go to - https://south-norfolk.oc2.uk/document/1/604#d604

For more general details about VCHAP go to - https://south-norfolk.oc2.uk/document/1
A final version of the VCHAP is expected to be published in early 2022.

- Planning list from 2019
       2021_on    |    2019

- Correspondence, Accounts & Planning List from 2019
       2019

- Past Balance of Accounts & Payments Table / Latest Planning / Budget
       2018_list   |  2017_list   |   2016_list |   2015_list  |   2014_list  |   2013_list   |    2012 list

- Past planning correspondence issued by Ashby St Mary parish council
  [2015] 150122 - ref 2014/2540 Land opposite Laurel Cottage 3 Mill Common Ashby NR14 7BW
  [2015] 150122 - ref 2014/2664 The Paddocks Mill Common Ashby NR14 7BW

2013 - SOUTH NORFOLK LOCAL PLAN - amendments that were due to affect Ashby St Mary.
The most recent communication to reach the Parish Council (November 2013) from South Norfolk District Council shows the map of Thurton and Ashby no longer has a site highlighted for allocation, confirmed by the statement within it that “no sites have been allocated for development due to a lack of sites that are both suitable for development and deliverable within the Plan period”. This is the confirmation that no sites have been allocated in Ashby or Thurton under the Local Plan for Development. The previously proposed Mill Common housing development is not proceeding.
To see the full statement by South Norfolk Distruict Council click HERE
This information will remain shown for the foreseeable future in case parishioners find the need to refer to it.

- Past Planning
For details of applications submitted to the Parish Council prior to 2012, please select from the planning tables below.
2011 list    |   2010 list    |   2009-2010 planning table |  2007-2008 planning table  |  2005-2006 planning table
For more information on Planning applications, please go to the South Norfolk District Council Planning Department section on the Contacts page.

ESSENTIAL DOCUMENTS
2023 Standing Orders
2022-23 Exercise of public rights - exempt authorities
Employers Liability Certificate - 2021/22

POLICIES
Equality & Diversity Policy
Data Protection Policy 2023
Media Policy 2023
2024 Biodiversity Policy

AUDITOR
Certificate of Exemption AGAR 2022/23
Annual Governance and Accountability Return - 2022/23
Explanation for Section 1 - Annual Governance Statement 2022/23
Internal Auditors Report -2022/23
Annual Governance and Statement AGAR sections 1&2 - 2020/21
Annual Governance & Accountability Return - 2021/22
Annual Governance Statement - 2021/22
Annual Governance Statement - 2020/21
Internal Auditor Report - 2021/22
Annual Internal Audit - 2020/21
Internal Auditors Report - 2020/21
External Auditor Return & Certificate AGAR section 3 - 2020/21
Annual Audit - Right To Inspect -2020-21
Audit Complete - 2020/21
Audit Notice Of Conclusion - 2020/21

FINANCE (ANNUAL)

To view details of the Parish Council's annual finances, please click on your choice of document.
ASM_financial_standing_orders
Bank Reconciliation - 2023
Financial Regulations - 2023
Variances Explanation - 2022/23
Financial_Standing_Orders
Variances Explanation - 2021/22
Bank_reconcilliation_- 2021/22
Accounting Statement - 2021/22
Accounting Statement - 2020/21
Variances_Explanation - 2020/21
Bank Reconciliation - 2020/21
Electors Rights - Annual Accounts
Financial Statement 2012/13 - 2015/16

Financial Statement 2008/9 - 2012/13
Financial Statement 2003/4 - 2008/9

Financial Statement 2000/1 - 2003/4

Electors Rights Annual Accounts

FINANCE (OTHER)
2015-16_budget
2014-15 budget
2013-14 budget
2012-13 analysis of accounts

TRANSPARENCY CODE REGISTER
Due to new statutory requirements Ashby St Mary has introduced its Transparency Code Register. The register details councillor responsibilities, parish land and assets, and the types of meeting publications produced.
This information is in 3 parts - the main Transparency Code Register, Annex A Part 1, and Annex A Part 2.
Click on your choice to open it.
The register is updated or reviewed annually.
2015-16 - Main Transparency Code Register - Annex A Part 1 - Annex A Part 2
2016-17 - not available
2017-18 - not available
2018-19 - awaited
2019-20 - not available due to Covid
2020-21 - Main Transparency Code Register - Annex A Part 1 - Annex A Part 2
2021-22 - awaited

ASSET REGISTER
2016-17
2017-18
2018-19
2022-23

PARISH PLAN

(FOR SUBSEQUENT PARISH PLAN REVIEWS - SEE BELOW)

During 2004, South Norfolk District Council made your Parish Council aware of the importance of producing a plan for the parish. Every parish was recommended to produce one not only to identify the aims of a Parish Council, but also to identify potential actions which were not supported by its residents. After seeking the views of every household in the parish, Ashby St Mary published its Parish Plan in 2005.

A boxed CD version of the Parish Plan for Ashby St Mary can be purchased for just £2 plus p&p or delivered free of p&p to any address within the Parish. The Clerk to Ashby St Mary can provide details of this. For the Parish Clerk's contact details please click HERE

To view the Parish Plan for Ashby St Mary which contains 28 pages and is in .pdf format, click on the title below.
Ashby St Mary Parish Plan 2005
Please note the Parish Plan has now been reviewed - see below.

- PARISH PLAN REVIEWS
The first review was presented to the 2008 Ashby St Mary Annual Parish Meeting. Parish Plan Review 2008

A more comprehensive review has since taken place which addresses each action point in the Parish Council's original Parish Plan. Parish Plan Review - Summer 2008 (revised)
As part of the Parish Council's constant monitoring of subjects affecting the residents of Ashby, a further review was published in the summer of 2009. Parish Plan Review - Summer 2009